Finding the right person for the job isn't an easy thing at all and it takes a lot of effort. No matter what the job is, you always need to look for the best of the best. You need employees that will stay for a long time and be loyal to your brand.
The most exciting part of the hiring process is most certainly that tricky moment when you inform your new hire that you consider them to be the right person for your company. You do that by sending a letter, more commonly known as a job offer letter. This letter should be short, to the point, and informative.
There are two main sections of your job offer letter: the one saying what you offer and the one saying what your new hire gets in case they decide to accept the offer. Now, the way you write such a letter is crucial, especially when we're talking about a restaurant.
There are a lot of terms and conditions that need to be fulfilled and you want only the best for your restaurant. So, before you get down to it, be sure to cover those main points that will grab the attention of your targeted hires and make them interested.
The Offer Letter Isn't Mandatory but It Gives Results
As an employer, you have no obligation to send such letters to find new people – it's nothing more than a simple technicality. Still, by doing so, you're adding to the previous verbal offer, supporting what has been said, and showing a little sign of goodwill by making it official.
It's an excellent way to reinforce the established relationship between you and your new hire and a way to make a strong impression.
Of course, before you do this, it's best to make a verbal offer first and then, if everything goes well, confirm it with a job offer letter. It would be unappealing and unprofessional to just inform your new hire that they have been selected for a job via a letter or an email.
In this case, we recommend a paper letter, as it will add an air of professionalism to the entire situation.
There is one more thing. A paper letter gives away the notion that your employees are free to negotiate the terms of the offer on their own, which gives them a positive feeling about working for your company.
Important Things to Cover in a Job Offer Letter
The way you write this letter is important, as your new hire needs to clearly understand the terms you offer and what you ask for in return. How you define the role will determine the level of cooperation. So, with that in mind, here are some important things that your job offer letter should cover.
Define the role by stating the job title and add a short description of what you expect of your new hire.
Every employee wants to know how much they will get paid for the services they provide. In this section, you need to be very specific about their salaries on both the annual and hourly level, as this is extremely important, especially when you're recruiting new hires for a restaurant. Additionally, you also need to be clear about commissions, bonuses, and any other offer that you have.
The best thing to do is try to describe in detail what your payment process really looks like. Your chances of hiring a quality employee greatly increase if you're specific about this and your employees will highly appreciate it if you explain their pay down to the tiniest details.
Being so specific about this is how you avoid any unnecessary complications and misunderstandings. You can also decide to honor the 10 percent rule, as your new candidates like their paycheck to be 10 percent higher than before.
Another crucial part of your offer letter is the pay schedule. Be clear and specific about how often your employees will get paid and the exact amount they can expect. They will appreciate it even more if they clearly understand what to expect.
Go into details about the benefits
If you're giving any benefits and, it's highly recommended that you do, be specific about that as well. Transparency is a sign of being legitimate and honest and your employees will respect that. So, tell them all about the benefits and how to take advantage of those benefits.
A working schedule and opening hours are mandatory as well. Every employee wants to know their schedule upfront so that they can organize their spare time. A weekly schedule, restaurant location, and the start date of their employment would suffice.
This is also a section where you should cover logistics, the details about the expiration of the offer, who the manager and contact person for any questions will be, and so on.
Use an Official but Cheerful Tone
You don't want to intimidate your employees, you want to support and acknowledge them. You can accomplish this easily by being official but cheerful at the same time. Express how great it would be to add this person to your staff to make them feel welcomed. After all, this is a thing to celebrate for both of you. Convey that to your new hire by emphasizing how important they are to you and your brand. Make them feel wanted and you'll win them over.
There is one more thing. Using social media to find good candidates is the best thing to do, as social media has millions of users and it's an abundant source of high-quality hires just waiting for a good job opportunity.
By following these exact steps, you'll be able to reach your targeted hires. Your restaurant will flourish with the addition of the right people for the job, so make every effort count.
Workstream (www.workstream.is) is an end to end hiring software built for the hourly workforce, cutting in half the time to hire and on-board workers, via SMS / text communication, automated workflows, online document signing, and more.